OSI Board Meeting Minutes, Thursday, September 13th, 2018


Quorum

Quorum reached and meeting called to order at 16:35 UTC.

Attendees

Board Members

Guests

Expected, but Not Present

Sent Regrets

Officer Reports

Motion (Carol): Approve and post the meeting minutes of June, 2018.
Second (Patrick).
Discussion:
Vote: 8 Yes; 0 No; 0 Abstain.

Motion (Carol): Approve and post the meeting minutes of July, 2018.
Second (Chris).
Discussion:
Vote: 7 Yes; 0 No; 1 Abstain.

Board Topics

Motion (Josh): Approving the per diem policy.
Second (Simon).
Discussion:

  • Developed by Phyllis to include US and non-US. 
  • “Pre-approval” of expenses?
  • Rates are from US state department for travel outside US and GSA for inside US and there’s a discrepancy
  • Travel & hotels are not included in per diem – food, local travel (including taxi) and living costs are all included
  • Policy is a choice: you can submit all receipts and reclaim actuals or simply claim per diem without receipts and give a donation if the per diem ends up being more than you spent
  • Looking at getting procurement cards for travel

Vote: 9 Yes; 0 No; 0 Abstain.

Membership Topics

Memberships.png

Communications Topics

Motion (Vicky): Join CONSUL Foundation as full trustee and founding member
Second: (Simon)
Discussion:
Yeas: 9   Nays: 0  Abstain: 0

Fundraising Topics

Legal Topics

Infrastructure Topics

Incubator/Project Topics

Motionemoticon_unhappyItalo) Approve PublicCode as an incubated project
Second: Allison
Discussion:
Need to review everything before we advise it as final
Yeas: 8    Nays: 0   Abstain: 0

Review of Timeline

Next Board Meeting

The next OSI board meeting is scheduled for October 11, 2018

Meeting adjourned at 18:00 UTC

Appendix A – Treasurer’s Report(s)

Treasurer’s Report For the Month Ending July 31, 2018

Change in Cash

Total Assets at Beginning of Period (07/31/18): $273,642

Treasurer’s Report For the Month Ending August 31, 2018

Total Assets at Beginning of Period (08/01/18): $273,642

Change in Accounts Payable: $40,735

Total Assets at Beginning of Period (08/31/18): $471,807

Major Contributions in the last 12 months:

Sponsor Name Date Invoiced Date Paid Sponsorship Amount Sponsorship Receivable
Old Sponsor 04/03/17 04/27/17 $20,000 $0
Old Sponsor 04/17/17 06/05/17 $15,000 $0
Old Sponsor 06/12/17 07/03/17 $1,000 $0
Old Sponsor 06/26/17 06/26/17 $20,000 $0
Old Sponsor 06/26/17 07/03/17 $1,000 $0
Old Sponsor 07/31/17 09/07/17 $1,000 $0
Old Sponsor 07/31/17 09/07/17 $1,000 $0
Old Sponsor 08/11/17 09/05/17 $7,500 $0
Old Sponsor 08/11/17 11/01/17 $2,500 $0
Old Sponsor 09/11/17 10/02/17 $15,000 $0
Old Sponsor 09/14/17 09/28/17 $7,500 $0
Old Sponsor 09/14/17 10/14/17 $7,500 $0
Old Sponsor 10/01/17 11/11/17 $20,000 $0
Old Sponsor 10/06/17 10/17/17 $20,000 $0
Old Sponsor 12/14/17 01/31/18 $20,000 $0
Old Sponsor 01/12/18 01/12/18 $25,000 $0
Old Sponsor 01/12/18 05/09/18 $6,000 $0
Old Sponsor 02/01/18 06/12/18 $20,000 $0
Old Sponsor 02/01/18 02/06/18 $1,000 $0
Old Sponsor 02/12/18 03/08/18 $20,000 $0
Old Sponsor 03/29/18 05/18/18 $20,000 $0
Old Sponsor 04/19/18 05/21/18 $20,000 $0
New Sponsor 05/30/18 $540 $540
New Sponsor 07/28/18 $1,000 $1,000

Appendix B – Team Reports

Communications Team

Membership Team

Fundraising Team

Infrastructure Team

Legal Team

Incubator/Projects Team